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 Room
 Capacity Seating/Equipment
 Meeting Room 101
 12-15 around table, + side chairs available Table with chairs, large-screen TV (HDMI)
Small white board, Small refrigerator
 Meeting Room 102
 8-10 around table, + side chairs Table with chairs, large-screen TV (VGA)
 Conference Room 103
 up to 75, theater style

Minimum 15 attendees required to reserve this room
Tables and chairs, multiple configurations
1 moveable white board

2 large-screen TVs (HDMI/VGA)

Projector (VGA)

Separate food prep area with refrigerator, microwave and toaster

 Meeting Room 201  10-12 around table, + Side Chairs Table with chairs, large-screen TV (VGA)

NOTES:

Usage of the rooms is subject to a 20 hour per month limit, per organization.  Requests in excess of this in a given month will be subject to review and approval. RAP Foundation tenants may reserve the rooms six (6) months in advance and CNA Gold Members may reserve four (4) months in advance, all other requests are allowed no more than two (2) months in advance.

INSTRUCTIONS:

  • Find the room most appropriate for the size of your meeting and then click on the room's calendar to see availability to avoid a lot of back and forth. Be sure to reserve enough time to include set-up and clean-up.

  • Please see notes below regarding usage policies and possible fees.

  • ALL organizations wishing to use our meeting facilities, MUST provide proof of liability insurance, with Regional Access Project Foundation named as "additional insured".

  • The room will NOT be reserved until ALL documents have been returned to RAP/CNA.

  • Technical support will be provided upon submitted request (using room request form) and will NOT be available if not requested 72-hours prior to usage.

REQUEST ROOM

USAGE POLICIES

Rooms are available during normal business hours and on weekends subject to the following fees, and availability



Small Meeting Rooms
(101/102)
  Large Conference Room 103


Business Hours Non-Business Hrs Business Hours Non-Business Hrs






CNA Members
Free Silver/Gold level - $40/4hr period
(20% discount)
Gold - 4hrs free/month,
50% discount thereafter, Silver-20% discount
Silver/Gold level - $80/4hr period (20% discount)
Non-CNA NPOs
Free $50 /4hr period $50/ 4hr period
$100/ 4hr period
NPO's charging attendance or admission fees/fundraising
$50 4/hr Period $100/4hr period $100 4/hr period $200 4/hr period
For Profits
$50 4/hr Period $100/4hr period $100 4/hr period $200 4/hr period


USAGE POLICIES:

  • Meeting sponsor is responsible for all of their own supplies.  A coffee brewer is available for use in the kitchen, but you are expected to bring your own coffee and related items.
     
  • RAP Foundation/Center for Nonprofit Advancement promotes usage of multi-use water containers vs. disposable plastic bottles.  A filtered water station with both cold and hot water is available in the kitchen, as well as a smaller version in the alcove off Room 103 (sign says "Water").

  • You are expected to collect your own trash/waste and dump it in the large trash can in the kitchen, or take it out to the dumpster if a larger quantity (staff can assist you in location). Room MUST be returned to original layout and all tables wiped down and cleared of any debris. 

  • If a laptop or technical accessories are provided, they must be returned to the front desk or RAP/CNA staff. Users will be held responsible for any lost or damage equipment and/or accessories. If you are requiring the use of a laptop or any techinical accessories, your request MUST be received 72-hours in advance via the room request form or email or you will need to bring your own equipment and you will be responsible for the set-up.

  • ROOM 103 FOOD ROOM - Use of the food room in Conference Room 103 is for serving and storing food ONLY! Preparation of the food must be done in facility kitchen or offsite. Please use the food room for set-up and serving of food when using Room 103.

Sponsors and Partners


Regional Access Project Foundation is a 501(c)3 nonprofit organization. California , 41550 Eclectic St, Palm Desert, CA 92260 - Phone: (760) 674-9992
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